Use AI to win. The data entry disappears, not your human judgement.

45 → 10 minute intakes, built from 450+ closings. AI reads the signed packet, handwriting and all, and fills your file. Data entry gone, you keep the judgment calls. Cut contract‑to‑close admin time by 50% in 90 days or I work for free until you do.

Book 90-Day Sprint Call

Book 90-Day Sprint Call

Apply for Founder Rate Spot

Apply for Founder Rate Spot

Trained on your real estate systems

< 5 min

Records Created

Deal Created

< 1 min

Multi-System Sync

Multi-System Sync

< 10 min

Complete Intake Cycle

Intake Complete

Our Process

How it works

Installation Milestones. We miss = you get $500 credit

Phase 1

Map Current Process

We map and assess current system flows. Provide map of future flows and estimated time savings.

Analyzing current workflow..

System check

Process check

Speed check

Manual work

Repetative task

Phase 2

Data Sync + Prefilled Forms Live

Use custom API calls to sync your important fields (dates, price, status, commissions) Prefilled Intake Forms sent directly to agents' phones.

  • class AutomationTrigger:
    def __init__(self, threshold):
    self.threshold = threshold
    self.status = "inactive"

    def check_trigger(self, value):
    if value > self.threshold:
    self.status = "active"
    return "Automation triggered!"
    else:
    return "No action taken."
    def get_status(self):
    return f"Status: {self.status}"

  • class AutomationTrigger:
    def __init__(self, threshold):
    self.threshold = threshold
    self.status = "inactive"

    def check_trigger(self, value):
    if value > self.threshold:
    self.status = "active"
    return "Automation triggered!"
    else:
    return "No action taken."
    def get_status(self):
    return f"Status: {self.status}"

Phase 3

Intake File Creation + Template Implementation

Use our systems to pull all information and trigger record creation across your tech stack. Plug in our tested templates to fold right into the core automatoins

Our solution

Your stack

Phase 4

Intake Cycle Tuning

Tune Triggers and fields to hit "Ready to Work" in the <10 Minute target.

.

Phase 5

Team Training and Go - Live

Handoff via practice files and 1 live file. Final QA check

Team Training

Admin time will drop by 80%

Intake Cycle < 10

Filles "Ready to Work"

Clear File Path

Nothing falls through the cracks

Benefits

Everything You Need to Run the System

Not just the automation flows!

Leadership Command Dashboard

High-level deals pipeline, key dates, and status in one view. Lets the team lead see “Are we on track?” without digging through OTC or chasing people.

Deal Health & Bottleneck Pipeline

Visual pipeline showing where deals are piling up or stalling (by stage, agent, or TC). Makes it obvious where ops is slowing you down so we know what to automate or fix next. This is the “early warning system” so nothing quietly dies in the middle of the process.

Deal Health & Bottleneck Pipeline

Visual pipeline showing where deals are piling up or stalling (by stage, agent, or TC). Makes it obvious where ops is slowing you down so we know what to automate or fix next. This is the “early warning system” so nothing quietly dies in the middle of the process.

Contract-to-Close Playbooks [confidential]

Standardized checklists for each stage (from signed to closed). Email / message templates for common updates.

Team Training Library (Recorded Walkthroughs)

Short Looms showing your agents/TCs exactly how to work inside the new system. Great for onboarding new hires without needing you.

Team Training Library (Recorded Walkthroughs)

Short Looms showing your agents/TCs exactly how to work inside the new system. Great for onboarding new hires without needing you.

Pricing

Pricing and Capacity

90-Day Closings & Cleanup Sprint

$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call

Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.

Choose this plan

Choose this plan

Includes:

Deep-dive process mapping & baseline study

Design & build your Automation OS on top of OTC + CRM

Automated intake, key syncs, and weekly update views

Live rollout, team training, and optimization

Ops Care

From $1,500/ month

I host, monitor, and continuously improve your Automation OS so ops stay invisible

**We’ll discuss retainer options in Phase 5 of your Sprint.

What's Included:

Hosting and monitoring of your Automation OS

Error handling and fixes as systems or platforms change

Quarterly optimization to find the next 5–10 hours to remove from ops

Priority support for your team

Full Automation OS Buyout

$20,000 - One Time Payment

Own your entire Automation OS outright in your own stack.

What's Included:

Migration of all core automations into your infrastructure

Handoff documentation and a short support window

Ideal for teams who want full internal control over their systems


Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.

90-Day Closings & Cleanup Sprint

$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call

Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.

Choose this plan

Choose this plan

Includes:

Deep-dive process mapping & baseline study

Design & build your Automation OS on top of OTC + CRM

Automated intake, key syncs, and weekly update views

Live rollout, team training, and optimization

Ops Care

From $1,500/ month

I host, monitor, and continuously improve your Automation OS so ops stay invisible

**We’ll discuss retainer options in Phase 5 of your Sprint.

What's Included:

Hosting and monitoring of your Automation OS

Error handling and fixes as systems or platforms change

Quarterly optimization to find the next 5–10 hours to remove from ops

Priority support for your team

Full Automation OS Buyout

$20,000 - One Time Payment

Own your entire Automation OS outright in your own stack.

What's Included:

Migration of all core automations into your infrastructure

Handoff documentation and a short support window

Ideal for teams who want full internal control over their systems


Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.

90-Day Closings & Cleanup Sprint

$10,000
Limited founder rate spots at
$5,000–$7,500 available; discussed on your call

Cut contract-to-close admin time by 50% in 90 days or I work for free until we do.

Choose this plan

Choose this plan

Includes:

Deep-dive process mapping & baseline study

Design & build your Automation OS on top of OTC + CRM

Automated intake, key syncs, and weekly update views

Live rollout, team training, and optimization

Ops Care

From $1,500/ month

I host, monitor, and continuously improve your Automation OS so ops stay invisible

**We’ll discuss retainer options in Phase 5 of your Sprint.

What's Included:

Hosting and monitoring of your Automation OS

Error handling and fixes as systems or platforms change

Quarterly optimization to find the next 5–10 hours to remove from ops

Priority support for your team

Full Automation OS Buyout

$20,000 - One Time Payment

Own your entire Automation OS outright in your own stack.

What's Included:

Migration of all core automations into your infrastructure

Handoff documentation and a short support window

Ideal for teams who want full internal control over their systems


Note: Most teams start with the 90-Day Sprint and ongoing retainer. Buyout is for teams that want to fully internalize the OS later.

FAQs

We’ve Got the Answers You’re Looking For

Quick answers to your AI automation questions.

Why 90 days? Can’t this be done in 2 weeks?

What if we don’t hit the 50% time reduction?

Do we have to change tools?

How much of my team’s time will this take?

What happens after 90 days?

Is this instead of a TC / ops hire, or in addition?

What if our process is different / messy?

How many teams do you work with at once?

Automate your admin now.

Only 2 Founder Spots Available!

Apply for Founder Rate Spot

Apply for Founder Rate Spot

Book 90-Day Sprint Call

Book 90-Day Sprint Call

We set them up in Week 1 to activate the intro‑email bonus

Testimonials

Why People Love Working With Us

Real businesses after working with Deals With Dubs.

"I’ve been working with Dubs since January of 2022...As my trust in Dubs grew, so did her responsibilities. She set up an entire tracking system for my team and my growing referral network. She now tracks and accounts for more than 100 team deals per year as well as more than 400 outbound referrals for my referral network. She’s engaged with both my team and network, and provides coaching and invaluable information to both about how to stay on top of clients, etc. I wouldn’t have the business that I do without Dubs, and appreciate her endlessly. 5 Stars!"

Marisa Lindsay

Team Owner - The Collective

"Marissa and her team, has been one of the best things that ever happened to my team, their proactiveness and desire to do the things right at the first time are amazing. I have no enough words to thank them enough"

Adrian Montenergro

Lead TC - AV Home Experts

"Dubs is one of the most diligent, caring tc’s I’ve ever worked with. She’s constantly on top of updates for all sides of the transaction is always the first to offer any help to facilitate anything needed from all parties. Not only that, she’s a pleasure to work and I look forward to working with her every time she’s a part of the client’s experience!"

Frank Villagrana

Lender

"ABSOLUTELY THE BEST I have worked with and I have been in mortgage for 25 years - VERY detailed, responsive and proactive every step of the way! HIGHLY recommend!"

Marlie Brooks

Lending Processor